![]() ![]() The password will be included in your invitation. (Make your password at least eight characters long and use at least three of the following types of characters: lowercase letters, uppercase letters, numbers, symbols.) Participants will be asked for this password in order to join your meeting. ![]() While scheduling a meeting, under Meeting Options check Require Meeting Password, then create a strong password. While this may not always be an option, for sensitive meetings it is highly recommended. Set a strong password for all meetings and webinars. Moderators should scroll down the list of video users as the meeting is in progress so they are aware of any disruptive activity. This is good because they may not be seen by most participants, but it is potentially problematic if others see the disruption before the moderator can remove the user. In a large meeting with many participants, disruptive video participants may be near the bottom of the row of video users. Be sure the moderator is familiar with procedures for removing disruptive participants and for locking the room to prevent their return.Ī moderator should be watchful for guests who are using their video camera and microphones. To avoid disruption, here are a few simple ways to help control your meeting room.Īlways Appoint a Moderator in Large Meetingsĭesignate a moderator to watch the participants panel closely and to monitor chat, video and audio. This is a problem other university campuses have reported, as well. If it is a recurring meeting, ensure you select ‘the entire series’.įrom the Zoom web page and with the updated meeting displayed, locate the Time setting and select Add to: and select Outlook Calendar (or your preferred client).Īn ics file will be download (check the foot of your screen for the file).Recently there have been incidents involving unwanted and disruptive video participants in university Zoom meetings. ![]() Paste this information, which contains the new passcode, into the meeting invites in Outlook. With the Copy Meeting Invitation box displayed, select Copy Meeting Invitation. ![]() There are several methods to update the meetings:įrom the Zoom web page, with the updated meeting displayed, locate the Invite Link and select Copy Invitation. Once you have added the passcode and saved the change, you need to update the meeting invite. Scroll to the bottom of the page and select Save.A passcode will automatically be generated but you can remove this and create your own passcode. Locate the Security setting and check the Passcode box.When prompted select All if a recurring meeting, otherwise leave the default of Only this meeting.Select the meeting that requires a passcode and at the bottom of the page, click Edit this Meeting.Select the tab Upcoming to view your future scheduled meetings.Go to, sign in if prompted, and, from the left-hand menu, select Meetings.Under Meeting Options, edit the passcode.įor more information about passcodes refer to Zoom article on Meeting passcode.Click the topic of the meeting you would like to update the passcode for.Sign in to the Zoom web portal and navigate to Meetings.You can update the passcode to one of your choosing. Meetings and webinars require passcode for an added layer of security.īy default, meetings are assigned a random passcode. It is recommended that you review your Waiting Room selections and options for ‘join before host’ and which participants to place in the Waiting Room.įor a detailed overview the Waiting Room features, please refer to the Zoom article on Waiting room. The Waiting Room feature allows the host to control when a participant joins the meeting by placing participants in a Waiting Room prior to joining the session. What do I do with the meetings that are already scheduled?įor more information in regards to the changes please refer to the Zoom article - FAQ Meetings Waiting Room and Passcode Requirements for Paid Accounts, September 2020 What are Waiting Rooms and how do they work? Passcodes are unique to your meetings and are to be shared with your invited meeting participants along with the meeting ID for access. To improve the security of meetings, Zoom will require that all meetings have a Passcode or a Waiting Room enabled. ![]()
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